PRODUCT / EXPENSE MANAGEMENT

From Receipt to Reimbursement. Automatically.

Snap a photo, submit in seconds, get reimbursed fast. Timewize handles policy enforcement, approval routing, and accounting integration so you can stop chasing receipts.

Start Free Today Free forever for teams under 200 • No credit card required
✓ SOC 2 Certified ✓ GDPR Compliant ✓ 99.9% Uptime

The Expense Reimbursement Problem

Lost receipts. Policy violations discovered too late. Employees waiting weeks for reimbursement.

📄

Lost Documentation

  • Receipts lost or damaged before submission
  • Email forwarding creates chaos
  • Hard to match receipts to credit card statements
  • Missing info delays reimbursement
⚠️

Policy Violations

  • Over-limit expenses submitted anyway
  • Wrong categories used
  • Missing client/project attribution
  • Discovered only during audit
⏳

Slow Reimbursement

  • Employees wait 3-4 weeks for payment
  • Approval chains break or stall
  • Finance manually enters data
  • No visibility into approval status
HOW IT WORKS

Expense Management That Actually Works

📸 SMART RECEIPT CAPTURE

Snap, Extract, Done

Photo or email receipt. AI extracts amount, vendor, date, category. Submit in under 30 seconds.

  • Photo capture: Built-in mobile camera with OCR
  • Email forwarding: Forward receipts to your@expenses.timewize.com
  • Auto-extraction: Amount, vendor, date, tax detected
  • Multi-currency: Automatic conversion to home currency

New Expense

Draft
Vendor Uber
Amount $45.00
Category Transportation
✓ POLICY ENFORCEMENT

Catch Violations Before Approval

Configurable rules flag over-limit, wrong category, missing attribution. No surprises at month-end.

  • Spending limits: Daily/monthly caps by category
  • Required fields: Block submission without project code
  • Receipt requirements: Amounts over $25 need receipt
  • Category rules: Only approved vendors for meals

Policy Check

✓ Under daily limit
✓ Receipt attached
⚠ Project code required
⚡ AUTOMATED APPROVALS

Smart Routing, Fast Decisions

Route by amount, category, or department. Auto-approve within policy. Escalate if delayed.

  • Conditional routing: Over $100 goes to manager + finance
  • Auto-approve: Under $50, correct category, receipt attached
  • Escalation: Remind after 2 days, escalate after 5
  • Batch approval: Approve team's expenses in one click

Approval Queue

8 Pending
Sarah Chen ($42) Approved
James Park ($156) Review
💳 FAST REIMBURSEMENT

Direct Deposit in Days, Not Weeks

Export to accounting with one click. Track reimbursement status. Employees get paid fast.

  • Accounting sync: QuickBooks, Xero, NetSuite integration
  • GL code mapping: Auto-assign based on category and project
  • Batch export: Send week's expenses in one file
  • Payment tracking: See when reimbursement is processed

Reimbursement Status

Approved $342.50
Exported to QB Jan 24
Payment ETA Jan 26

Stop Chasing Receipts. Start Reimbursing.

Join 500+ teams who've eliminated expense chaos

Start Free Today

Free forever for teams under 200. Setup in minutes. No credit card required.

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See It In Action

Book a 15-minute demo and see Timewize live with your data.

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✓ SOC 2 Type II Certified ✓ GDPR Compliant ✓ 99.9% Uptime SLA ✓ 256-bit Encryption